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Benefits of Corporate Event Planning

When planning an event, time is an important investment, and for corporate events, a lot more time and effort is required. To ensure there are minimal errors during the event, you must run through each step you will take. While it is easier to allocate the funds necessary for hiring an event planner, there are others that run on a thin budget and may not have access to an event planner.

You can gain the following benefits when you decide to enlist the help of a corporate event planner:

Experience

Years of working on events with lots of clients are what makes an event planner. But a great event planner is the experience they can gather over the years. They will have gone through lots of problems which give them the opportunity to learn to prevent mistakes that may have caused these problems. When you hire a corporate event planner, you are also sure to get the current trends incorporated into your events as they try to update themselves with modern techniques in the events industry.

Money savings

As a result of their experience, it is easier for corporate event planners to have a better idea of prices of things they will need. This helps to save your money as the chances of them being ripped off is quite low. They will also have a lot of connections within the industry, and this gives them access to products at prices much lower than what is given to the public.

Negotiation

Having a large purchasing power makes it easy to convince suppliers, hotels, and vendors to accept a contract. This also gives corporate event planners a much better rate than what a regular person can get from these service providers.

Time savings

Searching for service providers that offer the best rates, looking for a venue, hiring personnel, and other small tasks involved in the event planning can be time-consuming. By hiring corporate event planners you can save your time. This gives you room to invest your time in making other arrangements.

Less stress

By hiring a corporate event planner, you can delegate some of the work involved. This reduces your workload and gives you room to relax. This makes your job less stressful. Your stress may also be as a result of doing something you are not familiar with. In this case, it is event planning which is not your job. Event planners can give you the advice to ease the pressure.

 

Venue Management

A corporate event planner may be your best bet when deciding on a venue for your event. They can quickly decide on what type of venue you will need based on the details of your event. This prevents you from thinking too hard about how you will handle the event selection when you have to consider the different factors involved.

When you hire a corporate event planner, all you need is to give clear outlines of what the event should be like and watch them do their job.


Benefits of hiring a professional event planner for your events

Regardless of if it is an ongoing event or a one-time event, getting the assistance of a professional event planner can assist in minimizing the stress of any upcoming event you may be planning. Also, it is a remarkable means of aiding you in saving funds and making sure that all details are taken care of even to the seemingly irrelevant one.

Professional event planners know the various intricacies involved in planning for an event, and this makes them a great asset to both social gatherings and corporate events.

Below are some of the benefits that could be enjoyed from hiring a professional event planner.

They include;

Reduced Stress

Employing the services of a professional to handle all the little and large details as well as ensuring everything is put in place will help in minimizing stress tremendously. They are there to ensure the event goes according to plan without any issues whatsoever.

Great Budgeting

An event planner with experience already has an idea on the costs to be expected and if there is going to be any price adjustment. Using the experience they have, they can keep track of the total price and provide you with helpful insights on how to remain within your set budget.

 

 

No Detail Overlooked

An experienced event planner is very detailed, and this is ideal in ensuring that nothing is overlooked or left out. These experts know the demands of various occasions and events and are familiar with more refined means of carrying out plans.

Better Organization

This is another great benefit of hiring an event planner. An experienced event planner has remarkable organizational skills. They know everything ranging from early booking of venue as well as production timelines to ensure everything runs smoothly.

Professional Advice

A professional event planner would listen carefully to your desires and offer realistic suggestions where appropriate. By hiring an event planner, you would be certain you are making professional choices as regards your event.

Negotiation skills

Having a professional event planner around means that you have a negotiator that is well-skilled negotiator behind you especially when it has to do with contracts with vendors and suppliers. A great event planner knows how to ensure all your desires are fulfilled and is not scared of pressurizing the suppliers or vendors when required.

Attaining the appropriate Theme

An event planner can aid in bringing about that special touch at your event. They can aid in creating your desired theme or give you ideas on how to improve on your desires to ensure you have the best event possible.

Event planning does not have to be tedious, especially when you have the assistance of experts who love providing you with crucial details. Hiring an event planner, asides from saving you cash and time would also reduce the stress you face when planning an event.


EVENT PLANNING- CUSTOMER RELATIONSHIP

As an event planner, you are obliged to have a great customer relationship with your clients, and this does not just require smiling with them. When dealing with clients as an event planner, it is expected you take to heart these following tips listed below to keeping a great customer relationship in the long run;

GET CONTACT DETAILS OF YOUR CLIENT

A majority of event planners do this for marketing purposes, but you could use yours for a different and better purpose. Having your customers’ contact details such as phone contact and email helps you keep in touch. It is not necessary the client has to be regular as it is not at every time there will be an event to celebrate and your services would be needed. You could take out time, say, during the weekend to call such customer. Ask about the family and how the weekdays at work had been etc. Show your customer that you do not just need them to patronize you, but instead you still care about their well-being as much as you need to make that money from them for your services. In a case where calling might not be your style, sending an email could go a long way also.

GIVE YOUR CUSTOMERS DISCOUNTS

Everyone loves something free or having to pay lesser than the original fee. It is important as an event planner to introduce the discount idea into your business. This way you get quite a lot of patronage and referrals from your customers as they see how ‘nice’ you could get offering them subsidized services that they just may not be opportune to get anywhere around. Discounts go a long way with customer relationships.

RESEARCH ON YOUR CLIENT

Take into consideration the patience to research on your customers. Find out what they enjoy having for lunch, drink, hangouts, or number of kids. This helps equip you with the strategy of surprise on your customers which gets to wow them. When a lemonade client stops by the office to seek your services, you could have one of your workers get lemonade without asking what she would drink and be expecting that shock on her face like,’ how did you know my favorite drink?’ kind of look.

HAMPERS AND GIFT PACKS

Getting prepared hampers and gift packs for celebrations or festive seasons goes a long way in helping you have a committed and loyal customer base. It may not be all the time but then show that you appreciate them in your little way. A little cash purchasing gifts for the kids of your customers or hampers for their families made from your interest gotten from these customers would not work in any way to bankrupt you. Have a generous heart and open mind and be sure to get not just already gotten loyal customers but more customers based on referrals and good reviews they may have gotten from friends and family members about you as an event planner who has a heart big enough to accommodate all of the client base.